This Venue Rental Agreement is entered into by and between Venue 22 LLC, hereinafter referred to as the Venue, and the Client, hereinafter referred to as the “Client”.
By signing this agreement, the Client confirms their understanding and acceptance of the following terms:
1. EVENT DETAILS
Event Date and Time
The Client shall have access to the Venue only on the date and time specified in the approved booking confirmation. Use of the Venue outside the agreed rental period, including early access or late departure, may result in additional charges. The Client is responsible for ensuring that all event setup and breakdown occur within the designated rental period.
Event Type
The Client agrees to use the Venue solely for the purpose described in the client intake form. The Client is responsible for ensuring the event conducted aligns with the nature and purpose stated. The Venue reserves the right to terminate use if the event deviates significantly without prior written approval.
Event Changes
Any changes to the event type, date, time, or duration must be approved in writing by the Venue operator and may be subject to additional fees or cancellation.
2. VENUE DETAILS
Venue Address
9563 US-22, Stoutsville, OH 43154
Included Spaces
The rental includes the following areas:
- Main Room
- Patio
- Restrooms
- Parking Lot
- Kitchen Access (if added to rental)
Capacity
The Client agrees not to exceed the stated guest count or the Venue’s maximum capacity. Violations may result in additional fees or immediate event termination.
Parking
Adequate parking is provided adjacent to the Venue. Guests must park in designated areas and may not block the main drive.
3. RENTAL FEE & PAYMENT TERMS
Total Rental Fee
The Client agrees to pay the full rental fee as outlined at the time of booking, according to the Venue’s payment schedule. Failure to make full payment may result in reservation cancellation.
Payment Schedule
- 50% due at the time of booking (non-refundable deposit)
- Remaining 50% due prior to or on the day of the event
4. DAMAGES & FINANCIAL RESPONSIBILITY
In lieu of a security deposit, the Client accepts full financial responsibility for any theft, loss, or damage to the Venue, equipment, or furnishings. The Client agrees to reimburse the Venue within 7 days of receiving an itemized invoice for any necessary repairs or replacements.
5. CLIENT RESPONSIBILITIES
Catering and Vendors
All catering services and vendors must be approved in advance by the Venue. The Client is responsible for coordinating with approved vendors and ensuring they comply with Venue rules.
Supervision of Children
Children must be supervised at all times. The Client assumes responsibility for the conduct and safety of all minors attending the event.
On-Site Contact
The Client agrees to provide an emergency contact person who will be present at the Venue on the day of the event.
6. VENUE RULES & REGULATIONS
Compliance
The Client and their guests must comply with all Venue rules and local ordinances.
Noise Restrictions
The Client agrees to adhere to local noise ordinances. The Venue reserves the right to intervene if noise levels are deemed disruptive.
Smoking
Smoking is prohibited inside the Venue.
Decor Restrictions
The following are not permitted: glitter, confetti, nails, staples, or open flames.
Alcohol Policy
The Client may provide alcohol to guests. However, the sale of alcohol on the property is strictly prohibited.
Pond Use Policy
Use of the pond for swimming, fishing, or any other activity is strictly prohibited. Violation of this policy may result in immediate termination of the event and additional liability for any damages or incidents.
7. CLEANING POLICY
Client Cleaning Responsibilities
- Remove all personal items and decorations
- Collect and dispose of all trash in designated bins
- Return furniture to its original position
Standard Cleaning Fee
A $50 standard cleaning fee is included in the rental cost. This covers routine post-event cleaning such as sweeping and surface wipe-downs. If excessive cleaning is required (e.g., spills, stains, trash overflow, or decorations left behind), the Client may incur additional cleaning charges at the discretion of the Venue.
8. OVERTIME & LATE FEES
Events must begin and end within the agreed-upon rental period. If the Client exceeds the booked time, the following fees apply:
- $100/hour standard rental rate
- Additional $75/hour late use fee
- Billed in one-hour increments. The Client agrees to be financially responsible for all overtime charges.
9. LABILITY WAIVER
The Client agrees to sign a liability waiver releasing the Venue from any responsibility for personal injury, loss, or damage to personal property during the rental period. The Client assumes full responsibility for the actions of all guests, vendors, and participants associated with the event.
10. PHOTO/VIDEO RELEASE
The Venue may, with the Client’s written permission, capture and use photos or videos from the event for promotional purposes. A separate Photo Release Form will be provided. No identifying or private details will be shared without written consent.
11. CANCELLATION & RESCHEDULING
Cancellations
- Cancellations made more than 14 days prior to the event will receive a 100% refund of any payments made.
- If the Client cancels within 14 days of the scheduled event, the 50% deposit paid at the time of booking is non-refundable and will be forfeited in full.
Rescheduling & Modifications
- The Client may request to reschedule the event or modify the event date or time up to 14 days prior to the scheduled event, subject to availability and with written approval from the Venue operator.
- No changes to the event date, time, or duration will be permitted within 14 days of the scheduled event.
- All change requests are subject to Venue availability and may be subject to additional fees depending on the nature of the modification.
Acknowledgment of Cancellation Policy
The Client agrees to the terms of this Cancellation & Rescheduling Policy and will be required to sign a copy of the policy as part of the booking process.
12. PERSONAL PROPERTY
The Venue is not responsible for any personal items, equipment, or belongings left behind by the Client, guests, or vendors. Any unclaimed items will be held for up to 7 days and may be discarded or donated thereafter. The Venue is under no obligation to store, secure, or return lost items.
13. RENTAL INCLUSIONS
The rental includes:
- Exclusive use of the Venue
- Tables and chairs
- Any additional items or services specifically listed in the rental package
Additional services, equipment, or add-ons must be arranged in advance and may be subject to extra charges.
14. MISCELLANEOUS
Force Majeure
The Venue shall not be held liable for delays or failures in performance due to circumstances beyond its control, including but not limited to natural disasters, weather events, government restrictions, or emergencies.
Governing Law
This Agreement shall be governed by and construed in accordance with the laws of the State of Ohio.
Entire Agreement
This Agreement constitutes the entire understanding between the parties and supersedes all prior negotiations, understandings, or agreements.
